International Scientific Conference

2023 Radiation and Scattering of Electromagnetic Waves RSEMW

June 26 - 30, 2023, Divnomorskoe, Russia


Dear Authors,

If you are going to attend this RSEMW-2023 in Russia as the presenting author or co-author, we strongly recommend you to pay attention to this Visa Information.

To enter Russia for any purpose, most non-Russian citizens must possess a valid passport (which must be Valid 6 Months Beyond intended stay) and valid Russian entry visa issued by a local Russian Embassy or Consulate, which is a permit to travel to, to enter, and to remain in the country. It is impossible to obtain an entry visa upon arrival, so travelers must apply for their visas well in advance. Travelers who arrive in Russia without an entry visa, will not be permitted to enter the country, and face immediate return to the point of embarkation at their own expense.

We also pay your attention, that for citizens of Belarus there is an unlimited period of visa-free stay in Russia. For citizens of many CIS-countries, such as Armenia, Kazakhstan, and Ukraine, there is 90-day visa-free stay in the country.

In order to have a visa issued, an official visa support document (invitation) processed by Russian governmental or officially authorized companies is required. Visa support, i.e. visa invitation, is a document that allows you to obtain a visa to Russia based upon the purpose of the trip and the duration of stay in Russia. Please, note that visa invitation cannot be used in place of a visa. This invitation is taken to a Russian embassy or consulate, where the actual visa is issued.

In order to get visa support document (invitation) from The Southern Federal University you should fill in Visa Invitation Application Form (DOC, 48 KB) and contact the Organizing Committee of the conference via before 5th of April 2023.

To obtain your actual visa, you have to submit Russian visa support's original or copy (according to the rules of your local Embassy or Consulate) along with required paperwork to the local Russian Embassy or Consulate of your choice. All types of Russian entry visas are received through Russian embassies and consulates. Provided all the documents are ready, the process usually takes no more than 3-10 workdays for Russian travel visa.

Most common Russian Visa requirements:

  • Original passport
  • One photo (colour, passport size photo)
  • Invitation (visa support document)
  • Russian Consulate Application Form (it can be filled in electronically, after you contact your local Russian Embassy or Consulate)

The Russian Consulate requires the visa application form to be printed on A4 paper with right and bottom margins of 5mm. A failure to meet these requirements invalidates the form.

Please, be aware that the visa invitation issuance procedure is a time-consuming process. For example, for European citizens it can take up to 10 days, while for non-EU citizens it can take up to 1 month to issue an invitation. Therefore, we recommend that requests for a visa support document be made well in advance. See estimated processing times and deadlines below.

Please, be informed, that according to the Russian law, your visa must be registered within 7 business days upon arrival to the Russian Federation. When you stay at a hotel, the registration is fully taken care of by the hotel reception. A nominal registration fee may be assessed. If you stay at a private apartment, your visa is to be registered by your Russian host.

Important Information for Foreign Citizens, Arriving in the Russian Federation (PDF, 208 KB)

Inquiry about more visa support information, please do contact us via email:
Thank you and with our best regards,
RSEMW Organizing Committee.

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